September 2026

Waterford at Smith Lake

Board Meeting Minutes

September 29, 2026

Call to Order The meeting was called to order at 5:31 P.M. by President Don Monistere. James Eidson seconded.

Members Present

  • Don Monistere, President
  • James Eidson
  • Caleb Bright, Bright Management
  • Travis Tidwell, Secretary
  • Judy Wise
  • Jim Turner

Members Absent

– Brad Parnell

Old Business

Property Project Updates Caleb provided updates on the ongoing property projects:

  • EIFS: The EIFS work is complete, pending a final walkthrough.
  • Gutters: The gutter subcontractor identified additional damage to Building 200. Caleb will coordinate with the EIFS contractor to have the damage corrected.
  • Beam Replacement: Beam replacement began on the day of the meeting and is scheduled to be completed by Thursday. Judy asked whether this would be a good time to relevel the sidewalks. Caleb recommended waiting until the exterior projects are complete before considering this work.
  • Rip Rap: The rip rap project is scheduled to begin in mid-October. The permit has been secured, and completion is anticipated by mid-November.
  • Fire Alarm System: A quote is being obtained to convert the fire alarm system from its current cellular connection to an internet-based system.
  • Signs: The signs will be reattached once the EIFS work is complete. Caleb will coordinate with the EIFS subcontractor to complete this work.

Additional Beam Replacement Apel, the beam replacement contractor, identified another beam that may need replacement. The cost would be $2,989.57 if completed while the crew is already onsite, compared to more than $4,000 if the contractor must return later.

James Eidson made a motion to replace the beam while the crew is onsite. Don Monistere seconded the motion, and the Board approved it.

Neighbor Litigation The judge and attorneys are scheduled to meet at the property to conduct an inspection. A court date will be set following the inspection regarding the ongoing litigation with the neighboring property.

Door Painting Judy expressed interest in having the owners vote on whether the doors should be painted.

Delinquent Accounts Don reported that emails have been sent to delinquent owners. Follow-up emails will be sent to a few additional owners.

New Business

Lakeside Railing Installation The Board reviewed a quote of $4,745 to install railing along the lakeside at the juniper planting bed, similar to the existing railing near the grill area.

James Eidson made a motion to remove the junipers and install the railings. Don Monistere seconded the motion, and the Board approved it.

Condensation Drain Caleb spoke with a ground-floor unit owner regarding a condensation drain. The Board agreed that this is considered a maintenance item unless a defect is found in the pipe.

PWC Port Rental Rates Brad Parnell suggested posting the updated PWC port rental rates on the 2027 website. Don will add the rates to the website.

Annual Meeting Notice Brad requested that a formal notice of the annual meeting be sent to homeowners.

Landscaping Caleb will prepare a quote for landscaping along the parking-lot side of the property.

Construction-Related Property Damage Caleb will discuss property damage resulting from construction with the applicable subcontractors.

Proposed Bylaw Amendment The Board discussed the possibility of amending the bylaws to prohibit unit rentals until all outstanding dues have been paid in full. No motion or decision was recorded.

Unit 103, Building 200 The Board was informed that Unit 103 in Building 200 has been sold.

Website Updates Don reported that the website has been updated to include a new ticketing system. He has also created a new voting and audit system.

Adjournment

The meeting was adjourned at 6:42 P.M. by motion of Don Monistere, seconded by James Eidson. The Board was in favor.